1 Job in Minneapolis, MN
PF Properties is Hiring a Property Administrator Near Minneapolis, MN
About us
Cambridge Apartments, Inc. (dba PF Properties) is a seventy-five-year-old family owned real estate business located in the western suburbs of Minneapolis.
Cambridge owns and manages a million square foot portfolio in the north and west twin cities metro area consisting of 10 office/warehouse buildings, 5 apartments, 4 retail centers and 1 office building.
Job Summary:
We are seeking a detail-oriented and organized Property Administrator to join our team. As a Property Administrator, you will be responsible for overseeing the administrative and operational aspects of our properties, Commercial and Multi-Family.
The Property Administrator helps to ensure long- term occupancy in company properties by providing a high level of customer service to the property management team members and building tenants. The Property Administrator provides administrative process and procedures to assist management in managing the operating costs, capital expenditures, appearance of properties and the overall financial health of each property. The Property Administrator helps ensure accurate accounting information and tenant documentation for the successful operation of the business. The Property administrator is a key liaison between tenants and building management staff to ensure our buildings are clean, functional and welcoming.
The position reports to the Executive Vice President Portfolio Management
REPSONSIBILITIES INCLUDE:
FINANCIAL INFORMATION PROCESSING
Process and review payables and receivables for each property.
Review monthly payable vouchers.
Process cash receipts and bank deposits.
Prepare monthly accounts receivable reports. Assist in the collection of accounts receivables.
Assist in maintaining the accuracy of the general ledger, monitoring cash balances and forecasting cash needs
Quick Books and AppFolio administration.
Assist with reconciliation of monthly bank statements and accounts receivable.
APARTMENT AND COMMERCIAL TENANT LEASE AND RENTS PROCESSING
Maintain building rent rolls, tenant information database, certificate of insurance records, etc.
Assist with inputting new and amended lease information into property management and accounting software.
Assist Sr. Property Manager in preparing and finalizing annual property budgets for each property.
Prepare rental notices (coupons and cover letters) for each Commercial tenant prior to the beginning of each year.
Assist Sr Property Manager in completing annual commercial tenant reconciliations.
Process invoices for security deposit refunds.
Process one-off billings, credit memos and cash receipts.
COMMERCIAL TENANT COMMUNICATIONS
Prepare notices to tenants regarding building issues (utility outages/disruptions etc.).
Prepare past due notices to tenants.
Respond to tenant inquiries regarding lease payments.
Respond to tenant inquires and/or refer to Sr. Property Manager regarding building issues or concerns.
Facilitate utility transfers, shut offs, and set up for acquired properties and new tenants.
BUILDING CONTRACTS AND SYSTEMS
Assist Sr. Property Manager with managing and tracking service contracts.
Assist Sr. Property Manager in updating and obtaining new service contract proposals.
Assist Sr. Property Manager in maintaining timely ongoing annual fire and security system inspections.
RECORDS STORAGE
Maintain all lease files.
Maintain building acquisition files along with blueprints and mechanical drawings.
Maintain all payables receipts.
OFFICE ADMINISTRATION
Provide direct administrative support to management and property management.
Order and maintain check stock and other banking supplies.
SKILLS AND ABILITIES
Multi-tasking – ability to juggle projects for several properties.
Analytical skills – skilled in conducting periodic review and analysis of financial records to ensure balanced accounts.
Solid oral and written communication skills.
Team work – skilled at operating in an accountable and collaborative team environment.
Demonstrates enthusiasm for implementing innovative ideas.
Capable of building customer service relationships with tenants and vendors.
Proactive – ability to anticipate administrative and reporting needs of the team.
Strong organization and time management skills.
Education – post secondary training in property management and accounting. Bachelor’s degree in business desirable.
Demonstrated competence in Microsoft Office, Quick Books and AppFolio.
Job Type: Full-time
Pay: $45,000.00 - $60,000.00 per year
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Experience level:
- 5 years
Schedule:
- Monday to Friday
- No on call
- No weekends
- Weekends & holidays off
Experience:
- Property Administration: 5 years (Preferred)
Work Location: In person
Job Summary
Full Time
$77k-107k (estimate)
04/10/2024
08/06/2024
The job skills required for Property Administrator include Customer Service, Property Management, Microsoft Office, Accounting, Written Communication, Administrative Support, etc. Having related job skills and expertise will give you an advantage when applying to be a Property Administrator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Property Administrator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Property Administrator positions, which can be used as a reference in future career path planning. As a Property Administrator, it can be promoted into senior positions as a Leasing Manager that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Property Administrator. You can explore the career advancement for a Property Administrator below and select your interested title to get hiring information.
If you are interested in becoming a Property Administrator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Property Administrator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Property Administrator job description and responsibilities
Property administrators assisted with oversight of all property management functions for and tenant relations.
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A property administrator also handles calls for regular maintenance of the property, ensuring the safety and security of the premises and negotiating maintenance services with contractors.
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Monitor and maintain the property maintenance work order system and prepare monthly reports for property manager on status of tenant work orders.
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Corresponds with all tenants occupying buildings under current Property Management to sustain a good relationship with the owners.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Property Administrator jobs
Set protocols and policies and remain consistent.
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Monitor contractors’ and where applicable tenants’ insurance policies.
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Monitor contractors’ / suppliers’ invoices and subject to Managers’ / Senior Manager’s / Directors’ approval of work completed, present invoices to the Finance Department for payment.
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Understand the basics of property management.
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Adherence to Data Protection legislation and Health and Safety requirements.
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Step 3: View the best colleges and universities for Property Administrator.
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